Charter Bus Rentals Waco, Texas

Hawaiian Falls Waco is a family-friendly waterpark featuring slides, wave pools, and lazy rivers. Perfect for youth groups, summer camps, and birthday parties, a charter bus rental keeps everyone together and provides a cool retreat from the sun. Store towels and snacks in overhead compartments while younger riders enjoy video screens and Bluetooth audio during the trip.

Charter bus rental prices in Waco typically range from $197–$519 per hour or $1,600–$3,800 per day, depending on vehicle size, trip duration, mileage, and time of year. Minibuses (18–25 passengers) are generally less expensive than full-size motorcoaches (up to 56 passengers). Call our team anytime at 254-777-8980 to get an instant quote!

Example #1: A construction company is building a new apartment complex downtown and needs to shuttle workers daily from a remote parking lot near the I-35 frontage road to the job site on Mary Avenue. They book a 25-passenger minibus for two weeks (10 weekdays), running two round trips per day. The quote comes to $7,800 for the entire period. 

Example #2: A high school band from Midway ISD is traveling with 40 students and five chaperones to perform at a UIL competition hosted at Baylor University’s McLane Stadium. They need one 56-passenger charter bus for a single-day trip, including local transfers between the hotel and campus venues. Their quote is $2,200, plus a recommended 10% driver gratuity. 

Example #3: A local church in Woodway is organizing a weekend retreat at Lake Whitney State Park. They have 30 participants and rent a 35-seat minibus for three days. The total cost is $4,100, not including lodging and meal expenses for the driver.

Example #4: A corporate client is flying executives into Waco Regional Airport (ACT) for a site visit at the Texas Central Rail headquarters. They request a 20-passenger minibus for airport pickup, hotel drop-off at the Hilton Waco, and a half-day city tour. The invoice totals $1,950, with additional charges for curbside parking downtown.

Several variables influence the final price of your charter bus rental in Waco: number of passengers, type of vehicle (minibus vs. full-size coach), length of trip (hours/days), total mileage, and seasonal demand. Large events like Baylor football games, Silobration at Magnolia Market, or Ironman Waco can create peak periods with limited availability and higher rates. Multi-day out-of-town trips will be billed by the day, while short local runs may qualify for hourly pricing. You’ll also need to budget separately for tolls on I-35 Express Lanes, driver accommodations at local hotels, cleaning fees, and pre-paid parking passes at venues like McLane Stadium or the Waco Convention Center.

Coach Bus Waco is the best charter bus company in Waco because we provide modern, comfortable, and fully customized group transportation for any event or trip. We have experience handling everything from Baylor University shuttles and corporate events to weddings, sports travel, and school field trips. Our fleet includes vehicles of every size, so you always get exactly what you need at a price that fits your budget. When you book with Coach Bus Waco, you get 24/7 customer support, transparent pricing, and access to the most reliable buses in Central Texas. Nobody works harder to make sure your trip runs smoothly from start to finish!

Coach Bus Waco provides charter bus rentals in Waco for school field trips to the Waco Mammoth National Monument, Baylor University campus tours, wedding shuttles to venues like The Phoenix Ballroom, corporate transportation to the Waco Convention Center, church outings, sports team travel to McLane Stadium, and private group trips to Magnolia Market at the Silos.

Coach Bus Waco offers minibuses (18–25 seats), 40-passenger midsize coaches, and full-size charter buses (up to 56 seats) from top manufacturers including Van Hool, Prevost, MCI, and Temsa. All vehicles are equipped with reclining seats, climate control, and optional upgrades for entertainment and connectivity.

Waco charter buses include amenities such as reclining seats, air conditioning, onboard restrooms, Wi-Fi, power outlets, USB ports, flat-screen TVs with DVD players, PA systems, luggage storage compartments, and adjustable lighting. Additional features like leather upholstery and woodgrain flooring are available on select models.

Book your charter bus in Waco at least 4–6 weeks before your trip to secure the best selection and pricing. If you’re traveling during busy times like Baylor University move-in weekend, a big game at McLane Stadium, or a major event at the Waco Convention Center, it’s smart to reserve your bus even earlier—8 weeks ahead if possible—because availability gets tight and prices can go up.

Getting a quote for your Waco charter bus rental is simple and fast! Just call our reservations team anytime at 254-777-8980 with your trip details—including pickup location, destination, number of passengers, and travel dates—or use our online form to submit your information. We’ll quickly generate a personalized quote based on your exact itinerary and vehicle needs. Once you receive your quote, you can easily compare options, ask questions about amenities or scheduling, and lock in your reservation with a signed contract and deposit. Our agents are available 24/7 to help you plan the perfect trip and answer any questions about pricing, vehicles, or availability.

Your quote includes the base rental fee for the bus and driver but does NOT include tolls, driver accommodations, cleaning fees, or parking passes. For example, parking at McLane Stadium costs $25–$40 per bus, while downtown Waco lots may charge $15–$30. Please budget extra for these expenses.

You can book a bus with Coach Bus Waco by calling our reservation specialists at 254-777-8980 or using the online quote tool on our website. Once you receive a quote, you’ll sign a contract and pay a deposit to secure your reservation. The remaining balance is due before your trip date.