Charter Bus Prices in Waco
If you're thinking about renting a charter bus in Waco, you're probably wondering how much it will cost. The answer: it depends! Bus rental prices in Waco are determined by several factors including the size of the vehicle, the length of your trip, and the time of year you book. To help you plan your budget, we've created this comprehensive guide to understanding charter bus pricing in Waco. Read on to learn what goes into the cost of a charter bus rental, see real-world pricing examples, and find out how you can get an instant quote online or over the phone!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Waco?
The cost of a charter bus rental in Waco typically ranges from $1,400 to $5,500+ for multi-day trips, with exact pricing depending on vehicle type, trip duration, mileage, and other factors. Minibuses generally cost $1,200–$3,000+ per day, while full-size 56-passenger coaches run $1,800–$5,500+ per day. You may be charged by the mile ($4.00–$8.50+ per mile) for longer trips or by the hour ($250–$550+ per hour) for local service. Additional expenses like tolls, parking fees, and driver hotel/lodging are not included in the base rate.
The best way to get accurate pricing is to call our reservations team at 254-777-8980 with your trip details. We’ll quickly provide you with a personalized quote based on your exact itinerary.
What Factors Influence Charter Bus Prices in Waco?
Several key factors affect the final price of your charter bus rental in Waco:
- Travel Dates: Demand is highest during peak seasons such as Baylor University move-in/out days, homecoming weekend, spring break, and major events like the Silobration at Magnolia Market. Booking during these times can increase rates.
- Trip Mileage & Duration: Longer trips with more miles cost more. Local trips within Waco may be billed hourly, while out-of-town trips (e.g., to Dallas or Austin) are often billed by the mile.
- Number of Buses: Large groups requiring multiple vehicles will pay more overall, though per-person costs may decrease.
- Pickup Location: If your trip starts outside a major city (e.g., a rural area near Waco), you may incur additional “deadhead” fees to cover the distance the bus travels empty to your pickup point.
- Bus Type & Size: Larger buses with more amenities cost more than smaller, standard models. An 18-, 20-, or 25-passenger minibus will be cheaper than a 56-passenger coach.
- Additional Expenses: Tolls, parking fees, and hotel/lodging for the driver are not included in the base rental price and must be paid separately.
SSample Trip Pricing in Waco
To give you a better idea of what to expect, here are some sample charter bus quotes for trips in and around Waco. These examples are for illustrative purposes only—please contact our team for an exact quote based on your itinerary.
- Local shuttle service for a corporate event at the Waco Convention Center: $2,500–$4,000 for a 56-passenger bus (two-day rental)
- Minibus rental for a wedding at a downtown venue: $1,800–$2,700 for a 25-passenger minibus (five-hour package)
- Full-size charter bus for a Baylor University football game: $2,200–$3,800 for a 56-passenger bus (single-day rental with mileage)
- Multi-day church retreat to Glen Lake Camp in Glen Rose: $5,800–$8,900 for a 56-passenger bus (three-day trip)
- School field trip to the Texas State Capitol in Austin: $2,900–$4,100 for a 56-passenger bus (single-day round trip)
Remember, these are just estimates. Your actual price will depend on your specific travel dates, group size, and destination.
Example #1
A Waco church group is planning a weekend retreat to Glen Lake Camp in Glen Rose, about 85 miles north of Waco. They need transportation for 40 attendees plus luggage and will depart Friday afternoon and return Sunday evening. This three-day trip requires a full-size 56-passenger charter bus. At an average daily rate of $2,100–$2,400, the total rental cost comes to $6,300–$7,200, plus estimated driver lodging expenses of $150–$250 per night. The church budgets $7,000–$7,700 for the entire transportation package. Call 254-777-8980 to get an exact quote for your next church outing!
Example #2
A couple is hosting their wedding at a popular venue in downtown Waco with the reception at a separate location five miles away. To accommodate guests, they book a 25-passenger minibus for continuous shuttle service between hotels, the ceremony, and the reception. The rental spans six hours at a rate of $380–$470 per hour, totaling $2,280–$2,820. Additional expenses include minimal parking fees at the venues. The couple appreciates providing convenient and affordable transportation for their guests. Contact Coach Bus Waco at 254-777-8980 to arrange a custom wedding shuttle package that fits your schedule and budget.
Example #3
A local business is hosting a two-day corporate event at the Waco Convention Center and needs a shuttle service for employees staying at hotels along Interstate 35. They book a 56-passenger charter bus for eight hours each day at a daily rate of $2,600–$2,900. The total cost for the two-day event is $5,200–$5,800, with no additional expenses since the convention center offers complimentary bus parking. The company values the reliable group transportation that keeps their event running smoothly. Call Coach Bus Waco at 254-777-8980 to secure a charter bus for your next meeting, conference, or corporate retreat.
Example #4
A high school is organizing a field trip from Waco to the Texas State Capitol in Austin, approximately 100 miles one way. They need a 56-passenger charter bus to transport students and chaperones. This single-day trip covers 200 miles round trip and lasts about 10 hours. With a per-mile rate of $5.00–$7.00 and a per-hour rate of $350–$450, the school receives quotes ranging from $2,000–$2,800. The final price fits within the school's budget, allowing them to proceed with the educational trip. Teachers and administrators love renting with us because we make it easy to compare options and find the best value. Get an instant quote online or speak with an expert by calling 254-777-8980.
Example #5
A group of Baylor alumni is renting a charter bus to attend a home football game at McLane Stadium. They select a 56-passenger bus with reclining seats and onboard restrooms for comfort. The rental is for a single day, including pre-game tailgating and post-game festivities. The cost is $2,400–$3,200, with additional parking fees charged by the stadium. The alumni split the cost among passengers, making it an affordable and enjoyable way to support their team. Avoid game-day traffic and parking hassles by booking a private shuttle to your next sporting event. We provide affordable packages for fans, student groups, and athletic teams.
Example #6
A manufacturing company in Waco is implementing an employee shuttle service to transport workers between a remote parking lot and their facility during shift changes. They contract a 20-passenger minibus to run continuous loops during peak hours. The service operates five days a week, and the company negotiates a monthly rate of $18,000–$22,000 based on projected usage. Employees appreciate the convenience, and the company benefits from improved punctuality and reduced onsite parking demand. Coach Bus Waco provides custom solutions for businesses of all sizes, including last-mile shuttles, campus circulators, and off-site parking transfers. Contact us today to discuss your needs and request a quote.
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